💻 Chapter 4: Advanced Features of Word Processor - II

Class 7 Computer | MS Word

🎯 Learning Outcomes

  • Insert column, line, and page breaks
  • Add text in columns in a document
  • Set margins, orientation, and paper size
  • Use tabs and indents

A. Fill in the blanks:

1. The default margins are set at 1" inch from all sides.

2. The Column Break will force the column to end and move text to new column.

3. The Orientation option is present on the Layout tab.

4. The default tab stops are set at every 0.5" inch.

5. Indentation determines the spacing between text and page margins.

B. True or False:

1. Landscape prints width-wise → True

2. Tab key moves cursor at certain spaces → True

3. Header splits document into columns → False

4. Portrait is default orientation → True

5. Custom Margins sets exact margin → True

C. Multiple Choice:

1. To check line break → a. Show/Hide

2. Divides document into columns → b. Columns

3. Shift text ½ inch left → b. Increase Indent

4. Change top/bottom margins → a. Vertical Ruler

5. Orientation & Margins group → a. Page Setup

D. Competency-based Questions:

1. Aaryan - 3 paragraphs in column style:
Ans: Use Layout > Columns > Three option.

2. Diya - Print length-wise:
Ans: She should use Portrait orientation.

E. Answer the following questions

1. How many types of breaks can you insert in a Word document? Name them.

Ans: We can insert 3 main types of breaks in Word:
1. Column Break - Forces text to start in the next column
2. Page Break - Forces text to start on the next page
3. Line Break - Moves text to the next line without starting a new paragraph

Inserting Breaks

2. Name the two orientation types available in Word.

Ans: The two orientation types are:
1. Portrait - Prints the document length-wise. This is the default.
2. Landscape - Prints the document width-wise.

3. What is indentation?

Ans: Indentation determines the amount of spacing between the text and page margins. It is used to move a paragraph or the first line of a paragraph to a specific position from the left or right margin.

Indentation

Figure 4.4: Indenting Text

4. What are page margins?

Ans: Margins refer to the amount of space left from the edge of the page to the document text. Word allows margins on Top, Bottom, Left, and Right. The default margins are set at 1" from all sides. We can also set Gutter margin for binding.

Page Setup Margins

Figure 4.5: Page Setup Dialog Box

5. How do you open the Page Setup dialog box? Name the three tabs present in it.

Ans: To open the Page Setup dialog box, click on the Page Setup launcher in the Layout tab.

The three tabs present in it are:
1. Margins - To set Top, Bottom, Left, Right and Gutter
2. Paper - To set Paper Size and Orientation
3. Layout - To set Headers, Footers and other layout options

📌 Quick Revision

  • Default Tab Stops: 0.5 inch
  • Default Margins: 1 inch on all sides
  • Columns: Layout > Columns
  • Show/Hide ¶: Used to check line breaks - Home tab

🧪 ACTIVITY: Lab Session - School Trip

  1. Open Word: Start > All apps > Word
  2. Write 2 paragraphs about your school trip to Jaipur
  3. Insert Header: Insert > Header > Choose "Whisp" style
    Left: SCHOOL TRIP | Right: JAIPUR, RAJASTHAN 4/5/23
  4. Make 2 Columns: Layout > Columns > Two
  5. Save your document
Figure 1 Header

Figure 1: Header Example

Figure 3 Two Columns

Figure 3: Text in Two Columns

📢 Group Discussion: Column Break vs Page Break

Column Break Page Break
Moves text to next column on same page Moves text to next page
Layout > Breaks > Column Layout > Breaks > Page

📌 Key Features from Chapter

Columns Dialog Box Page Setup Dialog Box

Figure 4.1: Columns Dialog | Figure 4.5: Page Setup Dialog

  • Portrait = length-wise, Landscape = width-wise
  • Default Tab Stops = 0.5 inch
  • Tabs used to indent text at specific positions
  • Indentation = space between text and margin